Data Controller
Hypatia Mars Association, with Tax Identification Number G09924671, and address at Via Augusta, 343 (Ground Floor), ZIP Code 08017, Barcelona, is the data controller for your information in accordance with this Privacy Policy. Registered in the Register of Associations of the Government of Catalonia with number 71176 in Section 1a of the Barcelona region. Website: hypatiamars.com
Hypatia Mars Association recognizes the importance of protecting your personal information and is committed to handling it responsibly and in accordance with data protection laws. This Privacy Policy aims to regulate all aspects related to the processing of data from users who provide information through various forms on our website or via our contact email.
Personal Data
Personal data is information that identifies or makes an individual identifiable. Through designated forms, we collect the personal data that users communicate to us, such as name, surname, email, phone, address, city, etc., as well as any voluntarily provided data through registered social networks. In this case, privacy depends on the user’s settings and the terms and conditions of the social network.
Visiting our website does not require providing personal data. However, if provided, the data will be processed lawfully, adhering to the principles and rights outlined in the General Data Protection Regulation (GDPR) 2016/679 of April 26 and the Organic Law on Data Protection and Digital Rights Guarantee (LOPDGDD) 3/2018 of December 5.
Purpose, Duration, and Legitimacy of Processing
We process user data for the following purposes:
- Addressing requests or inquiries made by users via email to our contact email: contact@hypatiamars.com. We retain this data for the time necessary to fulfill the request, with a minimum duration of 3 years as required by law.
The legal basis for processing this data is the user’s consent, given when sending a request to the specified email address, demonstrating a clear affirmative action. Users have the right to revoke their consent at any time without affecting the legality of processing based on prior consent withdrawal.
- Managing registrations for participation in analog missions organized by the Hypatia Mars Association. We collect and process user data to manage their registration and participation in various missions or activities organized by the data controller, as well as subsequent communication with selected individuals. This data is retained while registrations are open and being processed, with a minimum duration of 3 years as required by law.
The legal basis for processing this data is the user’s consent, given through the completion of the registration form on the website and selecting the acceptance checkbox for our privacy policy. Users have the right to revoke their consent at any time without affecting the legality of processing based on prior consent withdrawal.
Transfer or Disclosure of Personal Data and International Transfers
User data will not be disclosed or transferred to third parties, unless there is a legal obligation, to companies for administrative or accounting, labor, or fiscal purposes of the Hypatia Mars Association, or to third parties linked to the data controller acting as Data Processors.
Hypatia Mars Association may use the WhatsApp application for certain communications. While WhatsApp servers for users in the European Union are in Ireland, communications may be made to servers in the United States for technical reasons, implying an international data transfer. In such cases, the Association will seek explicit consent from users to send communications via this means, which can be revoked at any time.
Data Updates
Users must inform us of any changes to their personal data to maintain accurate information. Users guarantee that the provided personal data is accurate, up-to-date, and corresponds to the real situation, and they are obligated to report any modifications.
Third-Party Data
If users provide third-party data to the Hypatia Mars Association, they guarantee that they have obtained this data legally, informed the affected individuals, obtained their consent to disclose the data, and ensured the accuracy and truthfulness of the provided information.
Mandatory Nature of Requested Information
All our forms have an asterisk (*) for mandatory data. If users do not fill in these fields, or do not check the acceptance box for the Privacy Policy or those marked with an asterisk, the submission of information and/or requests will not be allowed.
Rights of Data Subjects
All users have the right to access their data, obtain confirmation of its processing, and receive a copy of the processed personal data. They have the right to update and request the rectification of inaccurate data or request deletion when the data is no longer necessary for the purposes for which it was collected.
Users can request the limitation of data processing, object to the processing by revoking their consent, and exercise the right to data portability. They also have the right not to be subject to decisions based solely on automated processing of their personal data.
To exercise these rights, users can contact us at the address: Via Augusta 343 (Ground Floor), ZIP Code 08017, Barcelona. Email: contact@hypatiamars.com. If they believe that their rights have not been properly addressed, they have the right to file a complaint with the supervisory authority at www.aepd.es.
Processing of Minor’s Data
Anyone providing data through web forms and accepting its processing declares to be over 14 years old, and access to and use of the portal is prohibited for those under this age. If Hypatia Mars Association detects that a minor under 14 years has provided personal data, the Association will proceed to cancel such data. Parents or guardians can contact the Association to have the minor’s data deleted if detected in advance.
Social Media
Tools such as X, Instagram, Facebook, etc., or other social networks are used to promote the activities of the Hypatia Mars Association. These tools store personal data on the servers of their respective services and are governed by their privacy policies. Users are advised to review and read the terms of use and privacy policy of the social network when registering, considering the various privacy settings for user profiles on social networks.
Hypatia Mars Association reserves the right to delete any information posted by third parties on its social networks that violates the law, encourages illegal activities, or contains messages that undermine the dignity of individuals or entities collaborating with the Association. The Association also has the right to block or report the profile responsible for such messages.
Changes to Privacy Policy
We may modify the information contained in this Privacy Policy as deemed necessary by the Hypatia Mars Association to adapt it to possible changes on our website. In the event of changes, users will not be notified, and they are responsible for checking our Privacy Policy.